NECO-Office-ANSWERS
Office-Obj!
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Answer Five(5) Questions Only.
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(6а)
(TABULATE)
(i)Piece rate system is a method of wage payment to workers based on the quantity of output they have produced.

While
Time rate system is a method of wage payment to workers based on time spent by them for the production of output.

(ii)Nature of Payment: Piece rate system pays the workers according to the units of output produced.

While
Time rate system pays the workers according to the time spent in the factory.

(iii)Emphasis: Piece rate system gives emphasis on larger quantity of output.

While
Time rate system emphasis on better quality of output.

(6b)
Use the formula r = d/t.
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(1)
(i) Filing helps in increasing efficiency of office because filing helps in providing records in required time to make quick decisions

(ii) Filing helps in protection of important documents from fire, dust, insects, theft and mishandling.

(iii) Filing helps in documentation of proof and legal evidence in the time of disputes

(iv) Filing helps in providing legal proofs to fulfill legal formalities

(v) Filing helps in handling customers and correspondence carefully to maintain the goodwill of the office.

(vi) Previous records are base of past records, and they are used as an immediate reference.

(vii) Filing helps in formulation of future planning and taking feedback.
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(8)
ADVANTAGES
(Pick four)
(i)It saves time in communication.
(ii)It is quick in obtaining feedback once delivered.
(iii)It provides complete of communication delivered and there is chance to make it more clear in case of doubts in interpretation of words or ideas.
(iv)It is more reliable method of communication.
(v)It is flexible and effective for all.
(vi)It is powerful means of persuation and control.

DISADVANTAGES
(PICK 3)
(i)Emotions are visible and hence leads to trouble in certain cases.
(ii)It has no legal validity and hence will lead to problems in certain situations.
(iii)It does not provide permanent record unless it is recorded with modern means of storage.
(iv)It has issues when communicating with distant people.
(v)It is difficult for certain people to understand speech due to various speech tones used in verbal communication.
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(7a)
(i)consensus is general agreement among a group of people.

(ii)Protem secretary is a person who acts as a temporary substitute for a secretary that is someone who is filling in for absent secretary

(iii)Quorum is the minimum number of members of an assembly or society that must be present at any of its meetings to make the proceedings of that meeting valid.

(iv)Amendment is an addition or alteration made to a constitution, statute, or legislative bill or resolution.

(7b)
(i)Clip folders to hold papers.
(ii)Suspension files.
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(5)
(i)Formulation of Policies: The senior administrative and technical civil servants help to formulate the policies and programmes of the government. These are presented to the ministers and commissioners for consideration and final decisions.

(ii)Drafting of Bills: Experts in the civil service, especially lawyers, assist the government in the drafting of bills which eventually become laws.

(iii)Advice to the ministers commissioners: The top civil servants act as advisers to the ministers and commissioners in charge of their ministries. Their relevant expertise and experience afford them the opportunity ofproviding dependable guide and information on complex government policies and programmes. They also help the political appointees to furnish the legislature with relevant information requested on their ministry.

(iv)Implementation of government policies: The top civil servants coordinate and supervise their subordinates to ensure the smooth execution of the policies and programmes of government. This ensures the provision
of amenities to improve the health, education, social and general life of their people.

(v)Preparation of annual estimates and
budgets: The civil servants draft and prepare the annual budget and estimates of government ministries, departments and corporations.

(vi)Keeping government records and property: Civil servants gather and supply very useful information on which government policies and programmes are based. They keep and preserve government property.
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(3ai)
OPEN OFFICE
(i) Increased Collaboration. …
(ii)More Relationship-Building Interactions. …
(iii)Reduced Construction Costs.

(ii) CLOSED OFFICE
(i) fewer interruptions and reducing the surrounding noise.
(ii) Privacy:employees can enjoy complete privacy, take a phone call, conduct meetings.
(iii) closed offices often offer a larger work area

(3b)
(i) money gram
(ii) money order
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(10a)
(i)Cost.
(ii)Durability.
(iii)Compact.
(iv)Move-ability.
(v)Safety.
(vi)Multiple uses.

(10b)
(i) Office Circulation: Make sure there is adequate ventilation around the office equipment to keep it from overheating, which can cause paper jams, poor quality prints, and reduce the equipment’s useful life.

(ii) Avoid Extra Heat: On a similar note, avoid using space heaters near the equipment since they too can cause overheating or melt any plastic on the office equipment.
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(9a)
(i)Books.
(ii)Encyclopedias.
(iii)Magazines.
(iv)Databases.
(v)Newspapers.
(vi)Library Catalog.

(9b)
(i) Newspaper: Provides very current information about events, people, or places at the time they are published

(ii) Books: Cover virtually any topic, fact or fiction

(iii) Magazine: Include articles on diverse topics of popular interest and current events