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OFFICE-PRACTICE-THEORY
(4a)
An organizational chart is a diagram that visually conveys a company’s internal structure by detailing the roles, responsibilities, and relationships between individuals within an entity.

(4b)
-TABULATE-
-ADVANTAGES-
(i)It defines the scope and limits of the job — explaining tasks to be performed at each position.
(ii) It indicates the extent of authority a position holder can exercise.
(iii) It describes for each job the interaction the position has with every other position. We know the interrelationship of all positions.

-DISADVANTAGES-
(i)It may create unwanted buck-passing and formal communications.
(ii)It cannot reveal the real relationships in the informal organisation structure.
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(2a)
Office machines are mechanical and electronic devices they aid office works.

(2bi)
-PHOTOCOPYING MACHINE-
(i) Used to produce paper copies of a document.

(2bii)
-FRANKING MACHINE-
(i) used to guide the user when choosing mail classes and special services.

(2biii)
-STAPLER-
(i) A stapler is a mechanical device used for joining papers together.

(2biv)
-ENVELOPE SEALING MACHINE-
(i) This are used for sealing large volumes of envelopes

(2bv)
-SHREDDER-
(i) mechanical device used to cut paper into either strips or fine particles.
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(7a)
Recruitment can be defined as the process of actively seeking out, finding and hiring candidates for a specific position or job.

(7b)
(i)Newspapers
(ii)Agency
(iii)Temp-to-Hires
(Direct Contact

(7c)
(i)Newspapers; Although they’re old school, print job ads are still playing a role in the recruiting scene, especially considering the papers’ online presence. Depending on the job and the industry, more of the candidates you’re looking for may rely on print job ads when searching for openings.

(ii)Agency; Depending on your company’s needs, you may require the help of a recruiting agency. Recruiting agencies can be cost-effective options for finding top candidates from wider talent pools, or to find heavily sought-after candidates in more specialized industries.
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(1a)
A office is room, set of rooms, or building where the business of a commercial or industrial organization or of a professional person is conducted

(1b)
(i) Receiving Information.
(ii) Collecting Information.
(iii) Recording Information.
(iv) Creating Records.

(1c)
(i) Recording Information: Both received and collected information should be properly recorded in suitable form. An office determines the form, number and nature of records to be maintained according to the needs. Some forms are specified in the respective statutes.

(ii) Creating Records :The information should be converted into according to the needs and prepare financial and cost accounts, production details, sales particulars, man hours worked, price list and the like.
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(6a)
Filling is the process of classifying, arranging and storing record so that they can be located when required. WHILE Indexing can be defined as the alphabetically arranged list of items given at the end of the printed text with the page number on which the item can be found.

(6b)
(i)Book Index
(ii)Vowel Index
(iii)Loose Leaf Index
(iv)Bound Book Index
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